For nonprofit organizations, resource constraints and tight budgets are part of daily operations, so achieving strategic goals can feel like an uphill battle. Whether fundraising, expanding outreach, or streamlining day-to-day operations, nonprofits face unique challenges that require innovative solutions.
One such solution that is gaining traction is engaging managed service providers (MSPs) and managed security service providers (MSSPs). By partnering with an IT provider that offers both services, nonprofits can leverage technological support and robust security management, enabling them to focus on their core mission while driving forward their strategic objectives.
Below are 10 benefits to consider:
Enhancing Operational Efficiency
Nonprofits often operate with limited staff and budgets, with COOs, CFOs or CEOs “managing” IT instead of hiring a CIO/CTO and IT staff. Managing IT infrastructure, securing data, and maintaining communication systems can distract from the mission. Engaging an MSP lets nonprofits offload these responsibilities to IT specialists. MSPs handle comprehensive security and support, from network management, monitoring and alerting to cloud services, allowing nonprofit organizations to operate smoothly. It also redirects time and resources to program development and community outreach.
Strengthening Cybersecurity Posture
With cyber threats on the rise, nonprofits must prioritize protecting sensitive data. MSSPs provide advanced cybersecurity measures tailored to the unique needs of nonprofits. They offer services such as threat detection, incident response, and vulnerability management, ensuring organizations are protected against cyberattacks. By engaging an MSSP, nonprofits can bolster their cybersecurity posture, safeguarding donor details, beneficiary information, and organizational data.
Access to Advanced Technology
Keeping pace with new technology is challenging on a tight budget. MSPs and MSSPs offer cutting-edge technology and expertise that might otherwise be out of reach. They can provide solutions tailored to the specific needs of nonprofits, such as customer relationship management (CRM) systems for donor management, robust cybersecurity measures, and cloud-based collaboration tools. Leveraging these technologies helps enhance operational capabilities, streamline processes, and better serve the community
Improved Data Security and Compliance
Most nonprofits handle sensitive information, from donor details to beneficiary data, making data security a critical concern. Complying with data protection regulations can be complex and time-consuming, but it is vital. MSPs and MSSPs specialize in cybersecurity and regulatory compliance, offering tools and protocols to safeguard data. Regular security assessments, threat monitoring, and employee training provided by MSPs and MSSPs can significantly reduce the risk of data breaches and ensure nonprofits comply with relevant regulations, thus protecting their reputation and stakeholder trust.
Cost Savings and Financial Predictability
One of the main benefits of partnering with an MSP and MSSP is the potential for substantial cost savings. Managing an in-house IT team can be expensive, with hiring, training, and infrastructure costs. MSPs and MSSPs offer scalable solutions with predictable monthly fees, allowing nonprofits to manage their budgets more effectively. These cost savings can then be redirected towards mission-critical activities, such as program funding and beneficiary support, thereby accelerating the achievement
Focus on Core Mission
Nonprofit organizations are driven by their mission to create positive change. However, operational and IT-related issues can divert attention and resources from this mission. By entrusting IT management and cybersecurity to an MSP and MSSP, nonprofits can concentrate on their core objectives, such as fundraising, advocacy, and community engagement. This renewed focus leads to more impactful programs and initiatives.
Scalability and Flexibility
Demands and resource needs often fluctuate for nonprofits, so the ability to scale operations is crucial. MSPs and MSSPs offer solutions that can adapt to the changing needs of nonprofits. This flexibility ensures organizations can respond quickly to new opportunities and challenges, maintaining operational continuity.
Enhanced Collaboration and Communication
Effective communication and collaboration are vital for nonprofits with distributed teams or multiple stakeholders. MSPs provide advanced communication tools—video conferencing, instant messaging, and platforms like Microsoft Teams—that keep distributed teams, volunteers, and stakeholders connected, regardless of location, fostering innovation and faster decision making.
Strategic IT and Security Planning
Beyond day-to-day support, MSPs and MSSPs help nonprofits map long-term goals and align IT and security strategies with these objectives. Regular assessments and updates keep the technology and security landscape current and relevant, positioning the nonprofit for sustained success.
Sourcing Your MSP and MSSP Services From a Single Provider
Using a single provider for both MSP and MSSP offers significant benefits. First, it ensures seamless integration and coordination between IT management and cybersecurity functions, reducing the risk of communication gaps. Second, it can offer a more cohesive and streamlined service experience, as the provider will be familiar with the nonprofit’s specific needs and organizational structure, leading to cost savings through bundled services and simplified billing, making budget management easier. Plus, having one point of contact for both IT and security services ensures quicker response times and consistent support. Lastly, a single provider delivers a unified IT and security roadmap that supports the nonprofit’s long-term goals and builds a proactive, resilient organization.
Bonus Tip: When selecting a provider, confirm that MSP and MSSP services are performed in-house and not outsourced to third-party vendors.
Conclusion
Engaging MSPs and MSSPs can be a game-changer for nonprofits striving to meet strategic goals. These partners let non-profits stay mission-focused by enhancing operational efficiency, providing access to advanced technology, ensuring data security, and offering scalable, cost-predictable solutions. The cost savings, improved collaboration, and strategic support create a conducive environment for non-profits to thrive and make a lasting impact.
Ready to strengthen your mission with expert IT and security support? Reach out to a CBIZ nonprofit specialist today.
© Copyright CBIZ, Inc. All rights reserved. Use of the material contained herein without the express written consent of the firms is prohibited by law. This publication is distributed with the understanding that CBIZ is not rendering legal, accounting or other professional advice. The reader is advised to contact a tax professional prior to taking any action based upon this information. CBIZ assumes no liability whatsoever in connection with the use of this information and assumes no obligation to inform the reader of any changes in tax laws or other factors that could affect the information contained herein. Material contained in this publication is informational and promotional in nature and not intended to be specific financial, tax or consulting advice. Readers are advised to seek professional consultation regarding circumstances affecting their organization.
“CBIZ” is the brand name under which CBIZ CPAs P.C. and CBIZ, Inc. and its subsidiaries, including CBIZ Advisors, LLC, provide professional services. CBIZ CPAs P.C. and CBIZ, Inc. (and its subsidiaries) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations, and professional standards. CBIZ CPAs P.C. is a licensed independent CPA firm that provides attest services to its clients. CBIZ, Inc. and its subsidiary entities provide tax, advisory, and consulting services to their clients. CBIZ, Inc. and its subsidiary entities are not licensed CPA firms and, therefore, cannot provide attest services.