Managing grants effectively is critical for not-for-profit organizations. Strong grant management supports compliance, enhances financial transparency, and helps organizations maximize the impact of their funding. Tracking multiple grants, managing restrictions, and processing reimbursements can quickly become complicated without the right systems in place. Sage Intacct offers grant management features designed specifically for not-for-profits. The platform simplifies tracking, strengthens reporting, and automates reimbursement processes, helping organizations reduce administrative burden while boosting accuracy and control. Whether your organization needs basic tracking or a fully automated system, Sage Intacct provides scalable solutions that grow with your needs.
Understanding Grant Compliance Options
Sage Intacct offers organizations two primary approaches to grant compliance, providing flexibility depending on their complexity and operational needs.
The Grant Dimension provides a foundational method for tracking and reporting grants. Organizations mark transactions at the line-item level, connecting expenses to specific funding sources. For groups with simple grant needs, this approach provides a practical and effective method to monitor spending.
The Full Grant Tracking and Billing Module offers a more automated and complete solution. It enhances the Grant Dimension by simplifying reimbursement billing, cutting down manual work, and boosting efficiency. Organizations can begin with the Grant Dimension and upgrade to the full module as their grant activities become more complex.
How Grant Tracking Works
Using Grant Dimension, teams can meet core tracking requirements by tagging transactions related to specific grants. This approach helps users identify qualified expenses, generate reports, and compile documentation for reimbursement requests. Although effective, it depends more on manual processes.
The Full Grant Tracking Module automates many aspects of grant management. Users specify qualified expenses in the system by choosing the appropriate time and expense type. Tagged transactions automatically feed into the invoicing process, enabling quick and accurate reimbursement requests.
The system also supports flexible billing options. Organizations can generate invoices for individual grants or multiple funders, preview them before finalizing, and customize presentation details such as emails and attachments. These features ensure accuracy while reducing administrative workload.
Sage Intacct integrates grant tracking into key financial workflows, including accounts payable bills, purchase orders, general ledger entries, employee expenses, and timesheets. For example, an employee expense report can automatically link qualifying expenses to a grant, ensuring accurate reimbursement tracking.
Turning Data Into Insight With Reporting
Beyond tracking and billing, Sage Intacct enhances decision-making with powerful reporting features. The Grants Manager dashboard provides a centralized view of grant activity, helping organizations monitor performance and stay compliant.
Key reports include:
- Funder reports: Track total funds received, including multiyear grants, and monitor allocation and spending.
- Budget-versus-actual reports: Highlight unbudgeted expenses and help prevent unallowable spending.
- SEFA reporting: Track federal awards and expenditures for regulatory compliance.
- Statistical tracking: Measure metrics such as the number of grants received to evaluate growth and performance.
Simplifying Grant Management With the Right Partner
Sage Intacct helps not-for-profits improve financial management, enhance reporting accuracy, and automate complex workflows. By lowering manual work and boosting visibility, organizations can concentrate more on their mission and less on administrative tasks.
As a trusted Sage partner, CBIZ helps not-for-profits implement and customize Sage Intacct to meet their specific needs. From initial setup to ongoing improvements, CBIZ supports organizations in improving grant management processes for long-term success. Connect with a member of our team to get started.
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