7 Steps to Help You Prepare for Year-End
We’ve provided a few tips, tricks, and reminders as you prepare for year-end.
Step 1: Review workers’ wages and benefits - Check the wage and benefit information for each employee to make sure you can account for all the benefits you paid them throughout the year, leading up to the final paycheck. If any benefits are not accounted for, add these to their last 2021 paycheck.
Step 2: Review employees’ and contractors’ personal information - Make sure you have the correct names, addresses, and Social Security Numbers for every employee and contractor you paid in 2021. For independent contractors, you will also need to check that their Tax Identification Numbers are correct, and ensure payments are recorded for any bills that need to be included on Form 1099-MISC.
Step 3: Update employee tax profiles for 2022 - Remind your employees to review their withholding allowances for federal and state income taxes. Have them complete a new Form W-4 (or state equivalent) by January 1, 2022, if their personal information or allowances have changed.
Do not forget: W-2s must also be sent to any employees you paid in 2021 who are no longer working for you.
Step 4: Bring everything together with reconciliation - If you pay your employees by check, perform a payroll bank reconciliation through December 31, 2021. This reconciliation should include identifying outstanding checks and comparing state and federal payroll tax withdrawals from your bank account to the amounts on your tax liability records.
Step 5: Make sure your employer information is up-to-date - Review your business’ legal name, address, and Employer Identification Number to ensure they are correct.
Step 6: Confirm your tax profile for 2022 - Deposit requirements can change each year, so make sure you have the correct deposit information as government agencies do not notify CBIZ of these changes.
Step 7: Verify employer tax rates for 2022 - Check your tax rates for state unemployment and disability insurance. If you have received a letter from any government agency with a new tax rate, please forward these to CBIZ.