HCM Insights May 2022

Upcoming Holiday

Memorial Day

In observance of Memorial Day, CBIZ HCM offices will be closed on Monday, May 30, 2022. Memorial Day is a Federal Reserve Bank Holiday, which means payroll draft dates may need to be adjusted.

Important Payroll Deadlines

Juneteenth

The upcoming Juneteenth Holiday will be observed on Monday, June 20, 2022.  While CBIZ HCM offices will be open this day, this is a Federal Reserve Bank Holiday, and payroll draft dates may need to be adjusted.

Important Payroll Deadlines

As always, your CBIZ HCM team is here to help should you have questions. We appreciate your continued partnership, and we wish you and your business the best of health. Please contact your payroll services team if you have any questions.

Form I-9 Policy Changes & New Form Proposed 

The Department of Homeland Security (DHS) recently ended its temporary policy that allowed employers to accept expired List B documents used to complete Form I-9, Employment Eligibility Verification.

The policy to allow expired documents was put into place during the COVID-19 pandemic to help those facing challenges with obtaining document renewals. As document-issuing authorities have reopened to in-person renewals, this flexibility has ended. As of May 1, 2022, employers must only accept unexpired List B documents.

Updated Documentation Required

The DHS has also stipulated that employers are required to update Form I-9 by July 31, 2022, for employee’s whose Form I-9 was completed between May 1, 2020, and April 30, 2022, with a List B document that expired on or after March 1, 2020.

DHS Proposes New Form I-9

Fiscal Unemployment Insurance Rates

Fiscal Unemployment Insurance (UI) rates are set to be released by state unemployment tax agencies in New Jersey, New Hampshire, Tennessee, and Vermont. We request that you forward this information to the CBIZ Tax Department via email, fax, or regular mail service. 

Contact Information

Email
cbizpayrolltax@cbiz.com

Fax
540-343-5279

Mailing Address
2797 Frontage Road NW
Suite 2000
Roanoke, VA 24017

EEO-1 Component 1 Data Collection Extended

Filers can visit the dedicated EEO-1 Component 1 website to access the online filing system, view updates, and scan additional resources. As the EEOC continues to modernize the data collection process and the online filing system, they have launched a Filer Support Team Message Center, which offers filers additional support.

Who Does This Affect?

All private-sector employers with 100 or more employees, and federal contractors with 50 or more employees meeting specific criteria, must submit demographic workforce data, including data by race/ethnicity, sex, and job categories. The filing by eligible employers of the EEO-1 Component 1 Report is required under section 709(c) of Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e-8(c), and 29 CFR 1602.7-.14 and 41 CFR 60-1.7(a)

DOL Promotes Workplace Mental Health

Mental health is a growing national concern. In fact, during the pandemic, approximately 1 in 5 U.S. adults reported having a mental health condition.* The campaign is designed to help inform individuals about how they can personally promote mental health and foster well-being in their workplaces. Actions include setting a positive tone for inclusivity and being supportive of colleagues.

"As America recovers from the COVID-19 pandemic, mental-health-friendly workplaces will be more important than ever," U.S. Secretary of Labor Marty Walsh said during the SHRM Workforce Policy Conference. "This timely public education campaign reminds us that we all have a role to play and that we all benefit from flexible, supportive workplaces that promote good mental health."*

The nationwide campaign features video and audio public service announcements. The DOL has made available additional resources for employers, including posters, an outreach toolkit, and a mental health resource guide. Employers interested in learning more about supporting employees with mental health concerns should visit the DOL campaign’s website. The site includes links to download campaign materials and other employer resources.

*Gonzalez, Greg. DOL Launches Campaign Promoting Mental Health Support in Workplaces. SHRM.org, March 29, 2022.

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The information contained in this HCM Insights is not intended to be legal, accounting, or other professional advice, nor are these comments directed to specific situations. This information is provided as general guidance and may be affected by changes in law or regulation. This information is not intended to replace or substitute for accounting or other professional advice. You must consult your own attorney or tax advisor for assistance in specific situations. This information is provided as-is, with no warranties of any kind. CBIZ shall not be liable for any damages whatsoever in connection with its use and assumes no obligation to inform the reader of any changes in laws or other factors that could affect the information contained herein.