Keep Your Payroll Running Smoothly During Winter Storms

Keep Your Payroll Running Smoothly During Winter Storms

Winter storms can bring about a wide variety of weather events and can create extremely hazardous conditions. Snow, sleet, and ice can create havoc. But don’t let unexpected weather events interfere with taking care of your business and your employees. Just as you take steps to prepare your facilities for winter storms, you should also plan ahead to keep your payroll processes running smoothly during the winter.

One of the main concerns when running payroll during winter is ensuring that all documents and payments are received on time, even when bad weather may delay deliveries. Therefore, you should proactively review your payroll deadlines and create a strategy that ensures things run smoothly and on time. Here are some tips that might help.

Process Payroll Early

There is an increased risk of weather-related shipping delays with unpredictable winter weather. Therefore, it’s a good practice to process payroll one or two days earlier than usual to ensure time for documents to be received. Review your payroll processing dates and adjust as needed to ensure timely processing.

Go Paperless

One way to ensure that the necessary documents are received on time is to use technologies such as electronic document delivery. By leveraging this technology, you will not have to worry about employees' paychecks being delayed due to inclement weather. Electronic document delivery can also ensure that all necessary tax forms, such as W-2s, are received on time. Finally, by sending documents electronically and securely with digital signatures, employers can also reduce the risk of errors due to time constraints or weather-related delays.

Communicate

Be proactive by communicating with employees about payroll processing deadlines. Let them know when their wages will arrive, mainly if any potential weather-related delays could affect the delivery of their paychecks. Additionally, employers may want to consider providing employees with digital tools and encouraging them to receive their pay using direct deposit or a pay card. Furthermore, remind employees about policies related to inclement weather, such as safety, attendance, and compensation. Finally, you should establish a communication method to inform your employees of potential office closures or delays.


Using these tips can help you ensure that payroll processes run smoothly throughout the winter season. By processing payroll early, going paperless, and proactively communicating with employees, you can reduce any disruption caused by Mother Nature's unpredictability. In addition to these proactive steps, CBIZ is here to help you ensure your organization has all of its bases covered when it comes time for payroll each month.

Keep Your Payroll Running Smoothly During Winter Stormshttps://www.cbiz.com/Portals/0/Images/CBIZ_HCM_article_winter_payroll.png?ver=NKCeuUfZlNpTbnN4gj0Erw%3d%3dhttps://www.cbiz.com/Portals/0/Images/CBIZ_HCM_car_snow.png?ver=1mx9ahmbju2yGPOEELH4dA%3d%3dLearn how to keep your payroll running smoothly during winter storms. We'll share tips for processing payroll early, going paperless, and proactively communicating with employees.2023-01-04T17:00:00-05:00Are you worried about inclement weather delaying your payroll? Don't let winter storms interfere with taking care of your business and employees. Learn how to keep your payroll running smoothly during winter storms. We'll share tips for processing payroll early, going paperless, and proactively communicating with employees.Employee ManagementPayroll ServicesYes