February 1: OSHA Form 300A Posting
Annually, the Occupational Safety and Health Administration (OSHA) requires qualifying employers to post their OSHA Form 300A copies between February 1 and April 30. The OSHA Form 300A, also known as the “Summary of Work-Related Injuries and Illnesses,” must be completed by February 1. Each year’s filing must utilize data from the previous calendar year. Employers with 10 or fewer employees or identified within an exempt industry are excluded from the OSHA recordkeeping requirement.
Severe Injury Reporting
All worker fatalities must be reported to OSHA by employers within eight hours. Employee amputations, loss of an eye, or hospitalization is required to be reported within 24 hours of the incident. Organizations should default to the emergency temporary standard for all COVID-19-related illnesses as it provides the reporting timeframes for when to report a death or inpatient hospitalization.
Employer Action Steps
Employers subject to OSHA recordkeeping requirements must ensure on February 1 that completed 300A Form copies are posted in each of their establishments. The form must be displayed in a conspicuous place or location where employee notices are customarily posted. The Form 300A postings must remain in place until April 30. Employers must be diligent to ensure the postings are not altered, defaced or covered with other materials.
March 2: OSHA Electronic Reports Due
Each year, OSHA requires certain employers to submit information from their OSHA Form 300A electronically using its Injury Tracking Application (ITA).
Affected employers include:
- establishments with 250 or more employees, if they are already required to create and maintain OSHA records; and
- establishments with between 20 and 249 employees that are in a high-risk industry.
Otherwise exempt establishments may be required by OSHA or the Bureau of Labor Statistics, on a case-by-case basis, to submit these reports.
Under the OSHA emphasis program, the organization collects injury and illness information to identify emerging hazards, characterize specific areas of concern, or target inspection and outreach initiatives.
The OSHA electronic reporting coverage rule is only based on establishments. While an employer may have several worksites or establishments, some locations will be affected while others are not.
Employers can determine if their establishment is affected by evaluating each location’s peak calendar year employment. Every full-time, part-time and temporary or seasonal individual who worked at that establishment must be counted. Any organization with multiple locations may submit establishment-specific data.
- Employers must post their 2022 OSHA 300A by February 1, 2023.
- The form must remain on display until April 30.
- Employers subject to OSHA’s electronic reporting requirement need to submit information from their OSHA 300A form by March 2.
We’re Here to Help
Navigating through OSHA-specific reporting can be confusing. The insurance professionals at CBIZ are not only able to provide you protection for all of the risks your business may encounter, but we believe risk mitigation strategies can help prevent exposures. Connect with a member of our team to learn more about the coverages and advantages our clients receive.
This content is not intended to be exhaustive, nor should any discussion or opinions be construed as legal advice. Readers should contact legal counsel for legal advice.